Required Documents

After you have submitted your online application and paid the non-refundable application fee through the Ontario University Application Centre (OUAC), Carleton will email you instructions on how to access Carleton Central (where all of your application information is stored). Your Carleton User ID that you will need to access Carleton Central, will be assigned and sent to you in that email. Please note that it may take 1-3 business days for you from the time your application fee has been processed to receive this email.

At that time, you will need to upload your required documents in Carleton Central. When you access Carleton Central, go to Student Records and click on the Graduate Admissions link. Here you will be able to upload all of the documents required for your particular program. Specific forms are available as Supplementary Forms in your OUAC Profile under “Program Details”. It is your responsibility to ensure that all documents uploaded can be read by an assessor.

You must upload your required documents as described below! Failure to do so will delay the processing of your application.

Submitting your documents

 

Documents/Forms Procedure Maximum file size
Transcript(s) upload a PDF copy of all post-secondary transcript(s) in Carleton Central 2.0 MB
Letters of Reference completed electronically by your referees not applicable
Statement of Intent (if required) upload a PDF copy in Carleton Central 2.0 MB
CV/Resumé (if required) upload a PDF copy in Carleton Central 2.0 MB
Writing Sample (if required) upload a PDF copy in Carleton Central 2.0 MB
Preference Form (if required) upload a PDF copy in Carleton Central 2.0 MB
Portfolio (if required) upload a PDF copy in Carleton Central.
If your portfolio is larger than 2.0 MB, then mail a copy directly to your department.
2.0 MB
GMAT, GRE & Other test score(s) (if required) upload a PDF copy in Carleton Central 2.0 MB
Language Proficiency (ESL Test Scores) (if required) upload a PDF copy in Carleton Central 2.0 MB
MBA Complement Form (required for MBA applications only)
upload a PDF copy in Carleton Central
2.0 MB
African Studies Specialization Form (required only if interested in this specialization)
upload a PDF copy in Carleton Central
2.0 MB
Biochemistry Specialization Form (required only if interested in this specialization)
upload a PDF copy in Carleton Central
Data Science Specialization Form (required only if interested in this specialization)
upload a PDF copy in Carleton Central
2.0 MB
Digital Humanities Specialization Form (required only if interested in this specialization)
upload a PDF copy in Carleton Central
2.0 MB
Funding Sponsorship (if applicable) email a PDFopy to Graduate Admissions 2.0 MB
Documents for Permanent Residents of Canada (if applicable) email a PDF copy to Graduate Admissions 2.0 MB
Third Party Authorization Form (if applicable) email a PDF copy to Graduate Admissions 2.0 MB

If your scanned file size is too large (greater than 2.0 MB) try using a lower resolution setting and scan your documents in black and white.

 

Transcript(s)

  • Copies of your academic transcript(s) and degree certificate(s) from each post-secondary institution that you attended (past and/or current), showing all courses and marks are required.
  • Transcript(s) must be in the original language and include a certified translation if the transcript is not in English.
  • Only one complete file per institution should be uploaded. (e.g. do not create an individual document for each page of your transcript.)
  • Transcript(s) must display your full name, academic program and the university’s name along with transcript legends/keys/grading scales.
  • Current Carleton University students can request an unofficial transcript through Carleton Central which will be sent to your Carleton email account electronically.
  • PDF copy of your transcript(s) must be uploaded into Carleton Central.

If you have received an Offer of Admission:

  • Official academic transcript(s) are only required if you are offered admission. You will be notified at that time, if this is the case.
  • Note: Official Carleton University transcripts are not required as the university will confirm the completion of your degree(s)/course(s) from Carleton.
  • Official transcript(s) must be mailed directly to Carleton from your home institution in a sealed university envelope from the office issuing the transcript(s). Official transcript(s) must indicate that your degree has been conferred. The mailing address is:
    Graduate Admissions
    512 Tory Building, Carleton University,
    1125 Colonel By Drive, Ottawa, Ontario, Canada
    K1S 5B6
  • If possible, please ask the institution to ensure that your name and Carleton User ID is noted on the outside of the envelope.
  • Official transcript(s) must be in the original language and include a certified translation if the transcript is not in English.
  • Final Chinese documents must include transcripts, graduation diplomas and degree certificates verified by and sent directly from the China Academic Degrees and Graduate Education Development Center (CDGDC) along with a verification report.
  • Final Indian documents must be attested from your institution and include your provisional degree certificate or actual degree certificate and be sent directly from the home institution in a sealed envelope.
  • Final Iranian documents must be approved and stamped by the Ministry of Science, Research and Technology or Ministry of Justice, and Ministry of Foreign Affairs, and include a copy of the transcript and degree certificate in Farsi.
  • Final Saudi Arabian documents (transcripts and degree certificate) must be sent directly from the home institution or directly from the Saudi Arabian Cultural Bureau, Ottawa.

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Letters of Reference

  • A referee is a faculty member with whom you have studied and is able to assess your potential for graduate level study and research. References from non-academic supervisors may be accepted in certain cases i.e. professional references or for professional programs.
  • Contact your referees before you apply online to confirm their availability and their preferred email address.
  • When filling in your online application, you are asked to include email addresses for your referees.
  • After your application is submitted and your application fee is processed, the referees you list in your application will be sent an email asking them to fill in an Applicant Reference Form. A secure link to that form will automatically be provided in this email to each referee.
  • It is your responsibility to follow up with your referees to ensure they have received the email and that they submit the reference before the application deadline.
    • The email is sent from graduate_studies@carleton.ca with the subject line “Carleton Referee for Admission”. Referees may need to check their spam or junk mail folders.
    • If you have listed the same referee for multiple graduate applications at Carleton, they must submit separate references for each program. (an email for each application will be sent)
  • Please note that the number of referees required (2 or 3) depends on the program to which you are applying.
  • You can check in Carleton Central to see which of your referees have submitted the Applicant Reference Form for you. Please note that it may take up to two business days from the time your referee submits their reference for this to be displayed.

Add a Reference

  • Once you have submitted your online application, containing email addresses for your referees, you cannot change that information.
  • In rare situations, it may be necessary for you to add a new reference. To add a referee, please complete the Add a Referee form.

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Statement of Intent

  • Your Statement of Intent allows you to explain your personal interest in the program to which you are applying.
  • It should reference the kind of knowledge you expect to gain from the program and should define the reasons why you chose the program and how it can satisfy your own interests.
  • If your program of interest requires a specific Statement of Intent form to be completed, it can be found in the Supplementary Forms section of your online application.
  • Your Statement of Intent must be uploaded as a PDF document in Carleton Central.

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CV/Resumé

  • Refer to your specific program to see if a CV or resumé is required for your application.
  • A CV/Resumé for your application for admission should be a one or two page concise summary of your skills, experience and education.
  • A CV/Resumé is essentially your full academic and professional profile. It should include a summary of your educational and academic backgrounds as well as teaching and research experience, publications, presentations, awards, honours, affiliations and other details.
  • Your CV/Resumé must be uploaded as either a PDF document in Carleton Central.

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Writing Sample

  • Refer to your specific program to see if a Writing Sample is required for your application.
  • Your Writing Sample must be uploaded in Carleton Central as a PDF document.
  • You will want to limit the size of the sample so you can upload it in Carleton Central. If you receive an error during upload, your sample may be too large a file.

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Preference Form

  • Some departments require you to fill in a preference form that will ask you to outline your preferences for the program specialization, research area or faculty supervisor.
  • If required for your program of interest, the Preference Form can be found in the Supplementary Forms section of your online application.
  • Your Preference Form must be completed and uploaded as a PDF document in Carleton Central.

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Portfolio

  • Required for Architecture*, Industrial Design, Journalism, Physics and Social Work applicants.
  • Your Portfolio must be uploaded as a PDF document in Carleton Central.
  • Note: Other than Social Work, if your portfolio is larger than 2.0 MB, you must mail a copy directly to your department.
  • *For Architecture only: The portfolio must be submitted as a single PDF file (max. 10 MB) via SlideRoom (http://asoaau.slideroom.com).

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GRE, GMAT & Other Test Score(s)

  • Some programs require students’ test scores to be submitted with your supporting documents such as the Graduate Record Examination (GRE) or the Graduate Management Admissions Test (GMAT).
  • It is your responsibility to have completed any relevant test with the appropriate score before the application deadline.
  • PDF copy of any required test score must be uploaded in Carleton Central.

If you have received an Offer of Admission:

  • If you are offered admission into your program, you will then be required to have your official test scores sent to Graduate Admissions directly from the testing agency. The Education Testing Service (ETS) Institution Code for Carleton University is 0854 .

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Language Proficiency (ESL Test Scores)

  • For admission into Carleton’s graduate programs, you will need to demonstrate that your knowledge and use of English are strong enough for graduate studies at an English-language university. For a complete list of minimum English-language test scores that Carleton accepts, please visit our English as a Second Language (ESL) website.
  • English-language proficiency test scores must be taken within the last two years of receipt of your application.
  • Unofficial copies of your test scores must be uploaded as a PDF in Carleton Central.
  • Letters from your universities stating the medium of instruction is English are not acceptable.
  • If you have completed an undergraduate or graduate degree within the past three years in a university in Canada, the United States, the United Kingdom or any country in which the primary language is English, where the language of instruction in the relevant educational institution was English, and the language of instruction in your most recently completed undergraduate or graduate degree was English, you must complete the Confirmation of Language Proficiency form. You must then save and upload it with your required documents in Carleton Central as Document Type: Language Proficiency.

If you have received an Offer of Admission:

  • Official ESL test scores may be required if you receive an offer of admission. You will be notified at that time, if this is the case.
  • Official ESL test scores must be sent to Graduate Admissions directly from the testing agency. The mailing address is:
    Graduate Admissions
    Faculty of Graduate and Postdoctoral Affairs
    512 Tory Building, Carleton University,
    1125 Colonel By Drive, Ottawa, Ontario, Canada
    K1S 5B6

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MBA Complement Form

  • The MBA Complement Form is a requirement for MBA applications only.
  • The MBA Complement Form can be found in the Supplementary Forms section of your online application.
  • The MBA Complement Form must be completed and uploaded as a PDF document in Carleton Central.

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African Studies Specialization Form

  • The African Studies Specialization Form is only for applicants interested in applying to the collaborative master’s program in African Studies.
  • The collaborative master’s program in African Studies option is only available for students applying to specific master’s programs. Learn more.
  • The African Studies Specialization Form can be found in the Supplementary Forms section of your online application.
  • Note: For International Affairs and Journalism, please contact the Institute of African Studies for more information.
  • The African Studies Specialization Form must be completed and uploaded as a PDF document in Carleton Central.

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Biochemisty Specialization Form

  • The Biochemisty Specialization Form is only for applicants interested in applying to the collaborative master’s or PhD program in Biochemisty.
  • The collaborative master’s program in Biochemistry option is only available for students applying to specific master’s programs. Learn more.
  • The Biochemistry Specialization Form can be found in the Supplementary Forms section of your online application.
  • The Biochemistry Specialization Form must be completed and uploaded as a PDF document in Carleton Central.

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Data Science Specialization Form

  • The Data Science Specialization Form is only for applicants interested in applying to the collaborative master’s program in Data Science.
  • The collaborative master’s program in Data Science option is only available for students applying to specific master’s programs. Learn more.
  • The Data Science Specialization Form can be found in the Supplementary Forms section of your online application.
  • Note: For MBA applicants, please select Business Analytics on the MBA Complement Form.
  • The Data Science Specialization Form must be completed and uploaded as a PDF document in Carleton Central.

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Digital Humanities Specialization Form

  • The Digital Humanities Specialization Form is only for applicants interested in applying to the collaborative master’s program in Digital Humanities.
  • The collaborative master’s program in Digital Humanities option is only available for students applying to spe master’s programs. Learn more.
  • The Digital Humanities Specialization Form can be found in the Supplementary Forms section of your online application.
  • The Digital Humanities Specialization Form be completed and uploaded as a PDF document in Carleton Central.

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Funding Sponsorship

  • Applicants receiving a scholarship/sponsorship from an external agency* must email a PDF copy of the letter to graduate_studies@carleton.ca detailing the duration and level of funding.
  • Personal letters of sponsorship, such as those from family members and banks, are not required.

*For a listing of external agencies which have international agreements with Carleton, please visit this website. For information concerning funding sponsorships, please contact international_gradstudies@carleton.ca.

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Documents for Permanent Residents of Canada

  • Permanent Residents of Canada must email a PDF copy of their Permanent Residence Card (front and back) or Record of Landing form (IMM 1000) to graduate_studies@carleton.ca.

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Third Party Authorization Form

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